Expenses
Reimburse outside the app. Record it here.
In short
Purchases → Expenses captures the cost. When you reimburse from the business account, record the payment and match the bank CSV. There is no Bacs reimbursement file or Open Banking send-to-employee from this login.
What you can do
Expense then payment.
The same purchase stack as supplier bills.
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Enter the expense
Who, what, VAT, category.
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Pay the person
From your bank — Faster Payments is typical.
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Match the CSV
Smart Bank Import against the expense or payment.
Why it matters
Clean books, real bank.
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VAT stored
If reclaimable, it is on the expense line —
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Users
Business+ can have more than two users keying expenses.
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Recurring
Known reimbursements can be recurring expenses.
FAQ
Common questions
Will SwiftBooks Pro pay my staff by Bacs?
No. You pay; we record.
Is Open Banking reimbursement a button?
No.
Where is the expense list?
Purchases → Expenses.
Can I attach a photo of the receipt?
Enter the expense in the browser. Dedicated camera OCR is not live.
Record the reimbursement
Expenses in the ledger. Payouts from your bank.
That is how reimbursements work in this product.