Recharge every cost you should.
Key the expense in Purchases → Expenses. Tick billable to a customer. It appears under Unbilled billable expenses when you create that customer's invoice. No camera OCR. The expense form does not tag a project the way a timesheet entry does.
Costs captured, recharged, recovered.
Tie every project cost to the client who should pay it.
Key the expense
Purchases → Expenses in the browser. No photo capture.
Billable to a customer
Tick the box and pick the customer. That is the recharge flag.
On the next invoice
Unbilled billable expenses appear when you create that customer's invoice.
Don't absorb costs you could recover.
Recover every cost
Stop quietly swallowing expenses you're entitled to recharge.
Accurate margin
Project profitability reflects true costs and the recharges against them.
Nothing missed
Costs tied to projects don't get forgotten when it's time to invoice.
Common questions
What are reimbursable project expenses?
They are costs you incur on a client's behalf — such as travel, materials or subcontractors — that you can recharge to the client.
How do I recharge a cost to a client?
Record the cost against the project, mark it as rechargeable, and add it to the client's invoice.
Can I attach receipts to project expenses?
Yes. Supporting documents can be stored against the expense for a clean record.
Do project expenses affect profitability?
Yes. Costs and their recharges are reflected in the project's real-time profitability.
Every rechargeable cost, billed.
Absorbed expenses are lost profit. SwiftBooks Pro ties costs to projects and passes the rechargeable ones onto the invoice.