Match spend the way the admin actually works.
Purchases → Purchase Orders → convert to bill copies lines onto a draft bill and locks the PO. There is no GRN document and no automatic three-way quantity match. Check the bill against what arrived before you post it.
The live purchase trail.
PO → bill → payment. You inspect the bill.
Raise a PO
Purchases → Purchase Orders. Vendor, lines, expected date, PDF.
Convert to bill
One click copies supplier, lines, quantities and VAT onto a bill.
Pay it
Purchases → Payments Made when you settle the supplier.
No double-keying. You still check the delivery.
Linked records
The bill stores the purchase_order_id so you can see which PO it came from.
Edit before post
Adjust quantities or prices on the draft bill if the delivery differed.
Stock
Tracked items increase on-hand when the bill posts — not when the PO is saved.
Common questions
Is there three-way matching?
Not as an automated PO + GRN + bill matcher. Convert PO to bill, then edit the bill if goods differed.
Is there a goods received note?
No GRN screen in this login.
Can I still edit the PO after converting?
No. A converted PO is locked so it cannot drift from the bill.
Which plan includes purchase orders?
Business and above.
One click to the bill. You confirm the delivery.
That is Purchases → Purchase Orders in the sidebar — the same convert action the controller runs.